Automated Signing

What Evrotrust Corporate eSign is

Evrotrust Automated Signing enables organizations to apply qualified electronic signatures (QES) or qualified electronic seals (eSeal) to documents automatically, as part of a system-driven business process.

Instead of a person manually opening a document and clicking “Sign” for every instance, automated signing allows your systems to trigger legally relevant signatures via API—once the appropriate authorization and certificates are in place.

The service is designed for high-volume, standardized document flows, where:

the signer or signing authority is known in advance
and signing must scale reliably without human interaction per document.

Typical outcomes:

faster turnaround time;
reduced operational effort;
consistent, auditable signing behavior across systems.

Automated Signing is not a generic “background signature engine”. It combines qualified certificates, organizational governance, and technical controls into a single signing model.

Corporate Sign portal for certificate management

The Corporate Sign Portal is the administrative and governance layer of automated signing:

It allows organizations to:

manage organizational structure and units;
onboard and manage users and roles;
issue, activate, block, unblock, and delete certificates;
monitor certificate lifecycle and notifications.

Security, control, (high level)

Automated signing relies on policy and control, not just cryptography.

At a high level:

API access is authenticated and authorized Only permitted systems can submit signing requests.
Certificate state gates signing Inactive, blocked, expired, or revoked certificates cannot be used.
Explicit lifecycle controls exist Certificate owners can suspend or deactivate signing capability without touching the integration.
Auditability is built in Signing operations can be linked to:
- the certificate used,
- the signed content,
- timestamps and system context.

This model is designed to support both operational security and post-event analysis (audits, disputes, incident response).

Legal and regulatory positioning (high-level)

Evrotrust Automated Signing is based on qualified trust services and is designed to align with eIDAS-style regulatory frameworks.

Key principles:

Qualified certificates are issued according to established trust-service processes.
QES certificates are issued to natural persons and used in a defined representative capacity.
Automated use is explicit and contractual, not implicit or hidden.
Control mechanisms (activation, blocking, deactivation) are integral to the service.
Evidence and traceability are treated as essential, not optional.

Responsibilities and boundaries

To avoid ambiguity:

Client responsibilities

define who is authorized to sign on behalf of the organization,
ensure internal mandates and policies are in place,
control which systems can trigger signing,
decide when to use QES vs eSeal.

Evrotrust responsibilities

issue and manage qualified certificates,
operate the signing infrastructure,
enforce certificate lifecycle and status,
provide signing evidence and auditability mechanisms.

In more detail:

Area	Client	Evrotrust
Definition of signing authority	Defines who is authorized to sign on behalf of the organization and under which internal mandate or policy	—
Choice of signature type	Decides when to use QES vs qualified eSeal based on document type and legal requirements	Provides both qualified signature and seal services
User onboarding & identification	Initiates onboarding of representatives and assigns roles in the organization	Performs identification and certificate issuance according to trust-service policy
Certificate ownership	Appoints certificate owners and manages internal accountability	Issues and maintains qualified certificates
Certificate activation & suspension	Activates, blocks, unblocks, or deactivates certificates via the portal	Enforces certificate state in signing operations
API integration	Integrates signing APIs, secures credentials, and controls which systems may trigger signing	Operates signing APIs and backend signing services
Signing requests	Ensures signing requests comply with internal policy and approved document scope	Validates certificate status and executes signing
Document content & templates	Controls document content, templates, and business context	Does not alter document content
Audit & internal controls	Maintains internal logs, approvals, and authorization records	Provides signing evidence, logs, and trust-service records
Incident response	Detects misuse or policy violations and suspends signing if needed	Supports investigation and enforces certificate lifecycle actions
Legal assessment	Assesses legal effect of automated signatures for specific use cases	Provides trust services in accordance with applicable regulation

Automated Signing relies on a clear separation between organizational authority (client) and qualified trust services (Evrotrust). Both are required for legally robust operation.

When Automated Signing is the right choice

Automated Signing is a strong fit when:

signing authority is predefined,
volume or speed makes manual signing impractical,
governance and auditability matter.

It is not intended to replace explicit user interaction in scenarios where individual review and consent per document are legally or operationally required.